GENERAL JOB DESCRIPTION:

This position will be responsible for providing assistance to the Directors of Business Operations. The eligible candidate will carry a multitude of qualifications, including but not limited too; ability to maintain confidential documents and files, handle multiple tasks, maintain a professional demeanor and attitude, and have effective organizational skills. This position will screen phone calls, review mail, and maintain a calendar of meetings, events, and staff information. Will be expected to prioritize, administer and generate reports, correspondence and proposals. Provide and assist in the coordination between staff, vendors, sponsors and as needed for the successful presentation of events. Other duties as assigned.

JOB KNOWLEDGE:

A minimum of 3 to 5 years in the administrative field. Proficient with MS Office (Word, Excel, PowerPoint, etc.), Lotus Notes and have a working knowledge of office equipment. Must have excellent written and verbal communication skills. Self-starter with superior typing, spelling, grammar, punctuation, and filling. Exceptional organizational and leadership interpersonal skills. Must be able to work long irregular hours.

SPECIFIC RESPONSIBILITIES:

Provide Administrative support to the Director of Business Operations for Rampage and Silver Stars in their Direction of all aspects of the team's business operations including ticket sales, sponsorship sales, marketing, game operations, business public relations, and community relations. Basic daily clerical and administrative duties, which include typing, filing, internal and external correspondence, faxing, answering phones and incoming mail distribution and handling. Coordinate all meetings and appointments and field incoming calls for Directors, resolving some issues where possible. Maintain master calendar of appointments and events.

Takes a proactive role in anticipating the needs of the Directors and takes initiative in bringing questions and concerns to their attention. Actively encourages open communications and keeps Directors aware of potential problems in advance.

Maintain knowledge of office equipment for use in shipments, mailings, copies, binding or faxes. Coordinate travel arrangements for staff through travel department when necessary and maintain and complete expense report for Directors.

• Responsible for the office readiness condition, ability to support events, and day-to-day tasks.
• Assist in the preparation of annual operational budgets and capital expenditures.
• Oversee the planning and direction of the office to ensure all reports and correspondence materials are properly prepared.
• Screen phone calls and review mail.
• Coordinates event and meeting schedules to insure proper preparation and attendance notification.
• Set office work priorities and schedules based on events and activities and coordinate with the Director of Business Operations.
• Responsible for the filing and processing of all information in accordance with needs and business documents of the Directors.
• Maintain a filing system of all information to include any tasks or projects.
• Maintain files of all contractual services as it relates to the Rampage and Silver Stars and its business needs.
• Ability to multi-task and meet various deadlines simultaneously.
• Assist all co-workers other departments whenever possible. Must be a team player.

EDUCATION REQUIREMENTS:

If you are interested in this position and you meet the above requirements, please fax your resume to 210-444-5003, attn: Human Resources or mail your resume to:

Spurs Sports & Entertainment
Attn: Human Resources
One AT&T Center
San Antonio, TX 78219
Or you may email your resume to jobs@attcenter.com